Privacy Notice
The KEEVIL ROOTS SUMMER FESTIVAL is committed to maintaining the trust and confidence of visitors to our website and festival. Our policy is simple: any information you give us is used for that purpose only, we’ll only keep your email address in order to let you know about our future events, and we’ll NEVER share your data with anyone else. If at any point you wish to be taken off our mailing list, just click ‘unsubscribe’ at the bottom of the email, or contact Sarah at keevilroots@gmail.com.
Contact Us
You can contact us at keevilroots@gmail.com or via the form here.
Personal data we collect
We collect, process, store and use the personal data you give us when you book a ticket, register your car, or subscribe to our mailing list. When you contact us by email or via our website we will keep a record of the correspondence. We may use this data to contact you if we need to obtain or provide additional information, to check our records are right and that you’re happy and satisfied. We don't sell, rent or trade email lists with other organisations, or otherwise share your data with any third party.
Cookies
A cookie is a small text file containing a unique identification number that is transferred (through your browser) from a website to the hard drive of your computer. The cookie only identifies your browser, not any personal data about you. Our website uses cookies so that we can recognise you when you return and improve the way our website works. Most browsers are initially set up to accept cookies, but you can change your browser settings either to notify you when you have received a cookie, or to refuse to accept cookies.
Safeguarding Policy
Keevil Roots Festival is a one day festival of live music and local culture, food and drink taking place on the Banfield Recreation Ground in the village of Keevil, and may include some elements that are intended to attract children as audiences, or as participants in group activities. Examples of organised activities focussed on children include face-painting, story-telling, entertainment, local farm displays, a playground, singing and live music. Children are also welcome to join events primarily targeted at adults where this is safe and appropriate.
Roots is part of the Keevil Village Foundation, a not-for-profit community group that aims to promote access to independent village news, information and history, as well as the enjoyment of music and performing arts, to residents of all ages in and around the village of Keevil, and which also includes the Keevil Village website.
Statement of Intent
The Keevil Roots Festival aims to ensure that all participants and audience enjoy their festival experience. The Keevil Roots Festival is committed to creating a safe environment in which young and vulnerable people can feel comfortable, secure and respected while engaged in any of the Festival activities.
This Policy relates to children under the age of 18 years and any vulnerable adults attending or participating in Keevil Roots Festival events. All without exception have the right to protection from abuse regardless of gender, ethnicity, disability, sexuality or beliefs.
All children and accompanied vulnerable adults attending the Festival are the responsibility of their parent or other carer.
All activities will take place in public areas eg. the Banfield Recreation Ground, parking areas, and the Village Hall where water refill and toilet facilities are based. The Keevil Roots Festival will not stage events which involve any unsupervised, prolonged or close contact with children or vulnerable people away from other adults, or where it is intended that children under 12 years old are to be left unattended by their parent or other responsible adult.
Guidelines for all staff and volunteers.
All staff and volunteers working with children will be recruited by personal recommendation or appropriate enquiries will be made concerning their credentials. This applies also to performers and traders whose activities are focused on children or vulnerable people as audience or participants. Risk assessments performed by the Festival will take into account as appropriate any specific risks to the welfare of children or vulnerable people.
All Festival staff, volunteers, performers, traders and other participants are expected to show respect for all individuals’ rights, safety and welfare, including those of children and other vulnerable persons.
All volunteers will be provided with copies of our safeguarding policy and written guidelines on how to proceed if they have safeguarding concerns.
Any events specifically involving children will be based in an environment where children feel secure.
Festival staff, volunteers, performers and traders must avoid time alone with children and vulnerable people away from, or out of sight of, other adults.
Trustees and volunteers will be identified by badges and/or high-visibility jackets. A list of volunteers is maintained by the Keevil Village Foundation.
Trustees and volunteers can be approached for help
Volunteers will be made aware that the Keevil Roots Festival has appointed a Trustee as a Designated Safeguarding Officer (Name TBC )
Any issues relating to this Safeguarding Policy can be referred to the Designated Safeguarding Officer, or any Trustee. All referrals will be treated seriously and dealt with promptly, including contacting external agencies as appropriate.
Records will be kept of all issues raised, and kept securely in line with Data Protection requirements.
Policy communication and review
This policy is published on the Festival website, and will also be brought to the notice of all performers, traders and volunteers. A copy will be made available to Festival participants on request.
This policy will be reviewed annually by the Festival Committee, or more frequently where the need arises. Last reviewed 12th December 2024.